DMS
provides a wide range of "back-office" administrative services
to California charter schools, including budgeting, accounting, payroll,
purchasing, compliance, and many other functions. Due to our economies
of scale and established systems, we can provide such services
at a substantially lower cost than hiring and training on-site
personnel. Our staff also stays fully up-to-date on the latest
legislative and regulatory changes, passing this knowledge
onto our clients.
At DMS, we strive for the happy medium - handling the administrative
duties for your school without taking control, keeping you and your
Board fully informed, and letting you get back to the real business
of your school - educating California's children.
By providing efficient back-office services at a reasonable cost,
we ensure a stable operating environment for your school, minimizing
costs, generating additional revenue (grants, categoricals, etc.),
and ensuring compliance with local, state, and federal oversight
and reporting requirements. However, we leave strategic management,
curriculum, and overall control of the school’s direction
at the local staff and board level, where it should be. We manage
your business activities, not your school.
As shown herein, the four key areas of services that we provide
offer comprehensive back-office support, from budgeting to HR to
purchasing to fiscal services, allowing you to focus on the business
of education rather than on day-to-day details. However, we also
ensure that you and your Board are kept fully informed about all
aspects of your school’s business.
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SCOPE OF ADMINISTRATIVE SERVICES
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Fiscal Services
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all accounting and bookkeeping functions, using
AptaFund, a web-based comprehensive finance and accounting
system
oversight and advisory
role during budgeting process, assisting staff and Board with recommendations
where requested
monthly reporting of budget
vs. actuals to Board and staff
password-protected
website containing current and past financial information for board
and staff review
timely
processing of all invoices, maintenance of solid vendor relationships,
establish school's credit as an independent school, coordinate
with COE/District staff to ensure timely and accurate cash flow
transfers |
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Payroll / Human Resources
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all payroll functions, including distributing checks and/or direct
deposit for salaried and hourly employees, tracking and paying
all payroll tax deductions, and STRS/PERS integration
researching benefit plan
alternatives, assisting employees in subscribing for benefits
coordinating hiring/severance paperwork,
DOJ clearances, general HR oversight |
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Purchasing / Procurement
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online integrated ordering of student materials
and supplies using AptaFund's Web-PR module, sending purchase
information to accounting automatically
research multiple vendors for major or recurring
purchases -- analyze benefit of bulk purchasing program with
other charter schoolswhere available
assisting school in creating
and maintaining asset registers and inventory |
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Compliance & Reporting Services
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Assisting with Consolidated Application,
Class Size Reduction, and other categorical reporting
including P-1, P-2 and Annual
CSIS/NCLB Data Tracking (depending
on SIS system) |
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